Thu, Aug 05 | Overport Park Tennis Club

2021 Notice of Annual General Meeting & Nomination Form for the Election of Office Bearers / Committee.

NEW DATE - due to current lockdown the AGM will now be held on Thursday 5th August at 7:30pm at Overport Park Tennis Club. If the lockdown continues a Zoom invitation will be sent. Please click on "RSVP" to nominate for a position on the committee.
2021 Notice of Annual General Meeting & Nomination Form for the Election of Office Bearers / Committee.

Time & Location

Aug 05, 7:30 PM
Overport Park Tennis Club, Corner Overport Road &, Somerset Rd, Frankston South VIC 3199, Australia

About the Event

NEW DATE - The 2021 Annual General Meeting of the Peninsula Tennis Association Inc (PTA) will now be held on Thursday 5th August at 7.30pm.  Please note there is a fine for non attendance unless notification has been received.

Any notices of motion must be received by the Association Secretary no later than 1st August to ptasecretary2021@gmail.com

If the government rules do not allow a meeting of this size then a Zoom link, Agenda and 2020 AGM Minutes will be emailed to all club secretaries prior to the AGM.

All nominations must be submitted by 1st August 2021.

COMMITTEE NOMINATIONS: (position descriptions are below)

Executive Committee

  • President (1)
  • Vice President (1)
  • Secretary (1)
  • Treasurer (1)

General Committee

  • Junior Liaison (1)
  • Senior Liaison (1)
  • Midweek Ladies Liaison (1)
  • Representative Events Co-ordinator (1)
  • Coaches Liaison (1)
  • Technology Liaison (1)
  • League Manager Liaison (1)
  • Junior Grading (6)
  • Senior Grading (5)
  • Midweek Ladies Grading (6)

Please note all nominees, nominators and seconders must be current financial members of a Peninsula Tennis Association Club.

If you are interested in being part of a team to help improve tennis within the PTA, then please fill in the nomination form below by 1st August 2021.

Please click on "RSVP" to nominate for a position on the committee.

PRESIDENT & VICE PRESIDENT:

* Chairperson for general meetings

* Oversee committee

* Liaise with: Tennis Victoria & Tennis Clubs

* Work with: Club committees & Liaison persons

SECRETARY (honorarium position):

* Liaise with clubs

* Keep up to date records of club contacts

* Take & record minutes for monthly meetings

* Assist all Liaison persons

* Follow up on emails & tasks

TREASURER (honorarium position)

* Liaise with clubs

* Follow up outstanding fees / payments from clubs

* Receive all monies paid to or received by the association

* Make any payments authorised by the committee

* Ensure financial records are kept up to date

* Monthly preparation of financial statements

* Prepare annual financial report

JUNIOR LIAISON (honorarium position)

* A contact point between club coordinators and the PTA

* Aim at increasing participation

* Provide a monthly written report

* Attend a monthly meeting

* Liaise with clubs on a regular basis

* Arrange new season information to go to clubs

* Work with technology liaison to collate grading reports

* Clarify rules with clubs for junior competition queries

* Work with Representative Events Liaison

* Update Team App with current contact information

OPEN LIAISON (honorarium position)

* A contact point between clubs and the PTA

* Aim at increasing participation

* Provide a monthly written report

* Attend a monthly meeting

* Liaise with clubs on a regular basis

* Arrange new season information to go to clubs

* Work with technology liaison to collate grading reports

* Clarify rules with clubs for senior competition queries

* Set up Team App and update with current contact information

MID WEEK LADIES LIAISON (honorarium position)

* A contact point between clubs and the PTA

* Aim at increasing participation

* Provide a monthly written report

* Attend a monthly meeting

* Liaise with clubs on a regular basis

* Arrange new season information to go to clubs

* Work with technology liaison to collate grading reports

* Clarify rules with clubs for MWL’s competition queries

* Set up Team App and update with current contact information

LEAGUE MANAGER LIAISON (honorarium position)

* Update & manage League Manager

* Support clubs with League Manager queries

* Work with liaisons & the committee

* All score sheets to be checked within 72 hours of results being entered

* Attend PTA committee meetings every 3 months or as required

REPRESENTATIVE EVENTS & AJL LIAISON

* Work with the Junior Liaison, Club coordinators, PTA committee, Coach liaison & Tennis Victoria to select teams in:

Wayne Arthurs Cup – 10&U

Frank Sedgman Cup –11&U

Alicia Molik Cup –12&U

Pat Cash Cup – 12,14,16 & 18 – team of 16

Daphne Fancutt Shield – 12,14,16 & 18 - team of 14

Associations Junior League (AJL) – Sunday Pennant (For all age groups – 10,12,14,16 & 18)

* Promote, develop and grow these events

* Arrange tryouts if required

* Travel with the team to events if required

COACH LIAISON

* A contact point between coaches and the PTA

* Aim at increasing participation and playing opportunities

* Organise a quarterly meeting with coaches

* Liaise with Tennis Victoria’s South East Coach Leader on behalf of the coaches

* Work with Representative Events liaison

* Attend PTA committee meetings every 3 months or as required

TECHNOLOGY LIAISON

* Digitize and automate where possible, all the PTA processes

* Collate reports for grading

* Work with League Manager Liaison

* Update: Social Media pages, Website, Manager & create email addresses

* Attend PTA committee meetings every 3 months or as required

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