Thu, Aug 06 | Zoom Link

Notice of Annual General Meeting & Nomination Form for the Election of Office Bearers / Committee.

AGM will be held on Thursday August 6th, 2020 at 7:30pm. It will be online via a Zoom Link. Please click on "RSVP" to nominate for a position on the committee.
Registration is Closed
Notice of Annual General Meeting & Nomination Form for the Election of Office Bearers / Committee.

Time & Location

Aug 06, 2020, 7:30 PM
Zoom Link

About the Event

The 2020 Annual General Meeting of the Peninsula Tennis Association Inc (PTA) will be held online via a Zoom Link on Thursday August 6th, 2020 - 7:30pm.  Please note there is a fine for non attendance unless notification has been received.

Any notices of motion must be received by the Association Secretary by no later than July 30th, 2020 to secretary@peninsulatennisassociation.com.

The Zoom link, Agenda and 2019 AGM Minutes will be emailed to all club secretaries prior to the AGM.  

All nominations must be submitted by Thursday July 30th, 2020.

COMMITTEE NOMINATIONS: (position descriptions are below)

Executive Committee

  • President (1)
  • Vice President (1)
  • Secretary (1)
  • Treasurer (1)

General Committee

  • Junior Liaison (1)
  • Senior Liaison (1)
  • Midweek Ladies Liaison (1)
  • Representative Events Co-ordinator (1)
  • Coaches Liaison (1)
  • Technology Liaison (1)
  • League Manager Liaison (1)
  • Junior Grading (6)
  • Senior Grading (5)
  • Midweek Ladies Grading (6)

Please note all nominees, nominators and seconders must be current financial members of a Peninsula Association Tennis club.

If you are interested in being part of a team to help improve tennis within the PTA, then please fill in the nomination form below by Thursday July 30th, 2020

Please click on "RSVP" to nominate for a position on the committee.

PRESIDENT & VICE PRESIDENT:

* Chairperson for general meetings

* Oversee committee

* Liaise with: Tennis Victoria & Tennis Clubs

* Work with: Club committees & Liaison persons

SECRETARY (honorarium position):

* Liaise with clubs

* Keep up to date records of club contacts

* Take & record minutes for monthly meetings

* Assist all Liaison persons

* Follow up on emails & tasks

TREASURER (honorarium position)

* Liaise with clubs

* Follow up outstanding fees / payments from clubs

* Receive all monies paid to or received by the association

* Make any payments authorisedby the committee

* Ensure financial records are kept up to date

* Monthly preparation of financial statements

* Prepare annual financial report

JUNIOR LIAISON (honorarium position)

* A contact point between club coordinators and the PTA

* Aim at increasing participation

* Provide a monthly written report

* Attend a monthly meeting

* Liaise with clubs on a regular basis

* Arrange new season information to go to clubs

* Work with technology liaison to collate grading reports

* Clarify rules with clubs for junior competition queries

* Work with Representative Events Liaison

* Update Team App with current contact information

SENIOR LIAISON (honorarium position)

* A contact point between clubs and the PTA

* Aim at increasing participation

* Provide a monthly written report

* Attend a monthly meeting

* Liaise with clubs on a regular basis

* Arrange new season information to go to clubs

* Work with technology liaison to collate grading reports

* Clarify rules with clubs for senior competition queries

* Set up Team App and update with current contact information

MID WEEK LADIES LIAISON (honorarium position)

* A contact point between clubs and the PTA

* Aim at increasing participation

* Provide a monthly written report

* Attend a monthly meeting

* Liaise with clubs on a regular basis

* Arrange new season information to go to clubs

* Work with technology liaison to collate grading reports

* Clarify rules with clubs for MWL’s competition queries

* Set up Team App and update with current contact information

LEAGUE MANAGER LIAISON (honorarium position)

* Update & manage League Manager

* Support clubs with League Manager queries

* Work with liaisons & the committee

* All score sheets to be checked within 48 hours of results being entered

* Attend PTA committee meetings every 3 months or as required

REPRESENTATIVE EVENTS & AJL LIAISON

* Work with the Junior liaison, club coordinators, PTA committee, Coach liaison & Tennis Victoria to select teams in:

      Wayne Arthurs Cup – 10&U

      Frank Sedgman Cup –11&U

      Alicia Molik Cup –12&U

      Pat Cash Cup – 12,14,16 & 18 – team of 16

      Daphne Fancutt Shield – 12,14,16 & 18 - team of 14

      Associations Junior League (AJL) – Sunday Pennant (For all age groups – 10,12,14,16 & 18)

* Promote, develop and grow these events

* Arrange tryouts if required

* Travel with the team to events if required

COACH LIAISON

* A contact point between coaches and the PTA

* Aim at increasing participation and playing opportunities

* Organise a quarterly meeting with coaches

* Liaise with Tennis Victoria’s South East Coach Leader on behalf of the coaches

* Work with Representative Events liaison

* Attend PTA committee meetings every 3 months or as required

TECHNOLOGY LIAISON

* Digitize and automate where possible, all the PTA processes

* Collate reports for grading

* Work with League Manager Liaison

* Update: Social Media pages, Website, Manager & create email addresses

* Attend PTA committee meetings every 3 months or as required

Registration is Closed

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